Privacy Policy

Last updated: October 31, 2026

Chorus Tools makes Riser Manager, a seating and riser chart tool for choirs, and Trackpoints, a practice app for singers. This policy explains what information we collect when you use chorus-tools.com and those apps, what we do with it, and the choices you have. Chorus Tools is run by its founder in Pennsylvania, USA. You can reach us at chorustools@gmail.com.

The short version

We collect what you need to sign in and what you type into the apps, like your choir's roster and seating charts.
We don't sell your information, show ads, or use advertising or analytics trackers.
Data you bring in from Google is read in your browser. We only keep the singers you choose to add to your roster, and we never keep your Google access token.
Singers on a Riser Manager roster don't have accounts. The director or helper who adds them is responsible for having their permission.
Email us and we'll delete your account or your choir's data.

Information we collect

Your account

When you sign in with email and password or with Google, we receive your name, email address and an account ID. Sign-in is handled by Google Firebase Authentication. If you use Google sign-in, we ask only for your basic profile and email address.

Choir information in Riser Manager

Directors and helpers enter information about their choir: the choir's name, singer names, voice parts, an optional singer email address, seating charts, setlists, chart notes, and notes or tags the director keeps about singers. This is stored in Google Firebase (Cloud Firestore) and is visible to the people the choir has invited. Singers do not sign in to Riser Manager and are not asked for anything directly.

Share links

When a director publishes a chart, anyone with that link can see the chart, including singers' display names and voice parts. Email addresses are never included. A director can stop sharing a link at any time.

Activity history

We keep a record of changes made in a choir (who changed what, and when), so the choir can see recent changes and so we can fix problems. These records expire after a limited time.

Billing

Payments are handled by Stripe. We never see or store your card number. We store your choir's plan, its billing status, and the customer and subscription IDs that Stripe gives us.

Trackpoints

Trackpoints, on the website and in the Android app, uses your account to sign you in. The audio files you add, the marks you place, your practice plans and playlists, and any sheet music you attach are stored on your own device (in your browser's storage on the website, in the app's own storage on your phone). They are not uploaded to our servers, and uninstalling the app removes them.

Find timing. If you ask Trackpoints to line up a chart with its recording, the sheet music stays on your device. Trackpoints reads it there and sends only numbers about it (the notes, bar lengths and tempo) together with that one recording to our timing service, which runs on Google Cloud. The recording is held only while the timing is worked out and is deleted as soon as the answer comes back. Nothing about the song is stored or logged.

The Android app asks to show notifications so that the player can appear on your lock screen while you practice. It does not use your location, contacts, camera or microphone.

Early features, only if your choir has them turned on

Voice Match. A recording of a singer is analyzed in your browser. We save only the resulting voice measurements on that singer's roster entry. The recording itself is not uploaded or kept.
Face naming. For adult choirs that turn it on, a photo is sent to our face service to produce numerical face measurements, which are saved with the singer's roster entry. Photos are not stored.

Technical information

Our hosting providers, Cloudflare and Google, process technical information such as IP addresses and browser type to deliver and protect the service. Your browser stores a few settings, such as light or dark mode and your sign-in session. We do not use cookies for advertising or tracking.

Information from Google

Some features let you bring in information from your Google account. Each one asks for your permission first, and you can say no.

Google sign-in uses your name, email address and profile to create your account and sign you in.
Import from a Google Sheet. If you choose to import your roster from a spreadsheet, you pick one file in Google's file picker, and Riser Manager reads that file's rows in your browser.
Trackpoints Rollout check. If you choose to pick a score or recordings from Google Drive, you pick them in Google's file picker and Trackpoints downloads only those files into your browser. If you then run the check, those files are sent to Google's Gemini API using the Gemini API key you entered yourself, and the uploaded copies are deleted when the check ends.

Apart from sign-in, the only Google permission we ask for is drive.file. It lets the app open only the files you pick in Google's file picker, and nothing else in your Google Drive. We do not ask for access to your Google Groups or your organization's directory, and Google Groups import is not currently offered.

How we handle this information:

The access Google gives us is held in your browser's memory for that visit only. It is never sent to or stored on our servers, and we release it when you close the import.
We save only the people you choose to add to your roster (their names, voice parts and email addresses), the same as if you had typed them in.
We never change, delete or write anything in your Google account.
We don't sell Google data, use it for advertising, use it to train AI models, or let people read it except to provide the feature you asked for, for security, or when the law requires it.

Chorus Tools' use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

You can remove Chorus Tools' access at any time from your Google Account permissions.

How we use information

We use information to run the apps, sign you in, show your choir's charts to the people it chooses, process payments, answer your emails, keep the service secure, and fix problems. We may email you about your account or important changes. We don't send marketing email without asking.

Who we share it with

We don't sell personal information. We share it only with the companies that help us run the service, and only as needed for that:

Google (Firebase Authentication, Cloud Firestore, Cloud Functions and Cloud Run) for accounts, data storage and server tasks such as Trackpoints Find timing
Cloudflare for hosting the website
Stripe for payments
Resend for sending emails such as invitations

We may also share information if the law requires it, or to protect people from harm. If Chorus Tools is ever sold or transferred, we'll tell you before your information falls under a different policy.

How long we keep it, and deleting it

We keep your account and your choir's data while you use the service. To delete your account (including a Trackpoints account), your choir, or a published share chart, email chorustools@gmail.com from the address on your account. We'll delete it within 30 days, apart from billing records we have to keep for tax purposes. You can also ask us for a copy of your information.

Children

Chorus Tools is meant for adults who run or sing in choirs. Accounts are not for children under 13, and we don't knowingly collect personal information from children under 13. If you think a child has given us information, email us and we'll delete it.

Security

Information is sent over encrypted connections and stored with Google Firebase. Access rules limit each choir's data to the people that choir has invited. No system is perfectly secure, so please use a strong password and tell us right away if you think something is wrong.

Changes to this policy

If we change this policy, we'll update the date at the top. If the change is significant, we'll let account holders know before it takes effect.

Contact

Questions or requests: chorustools@gmail.com.